Map Page Layout

Overview

The Map page layout displays a map with filterable location types indicated by typical online map

location pointers. The locations themselves are determined by the contents of the Map Locations list at

the root level of the site. The Map Locations list in turn depends upon entries in the Map Location Types

list to populate one of it’s columns. The Map Location Types also populate the filtering options on the

page.

The filter choices indicate which categories are being filtered out, selecting a choice will remove those

items from the view of the map and the locations list on the right of the page.

Things to know:

• The two lists that this page layout pull from are included in each default site that is delivered. There is no need to build new custom lists for this feature.
• The page layout is not customizable
• There is one set of lists per site. Any Map Page Layout will call on the same list and show the same filters. A Map Layout page cannot be pointed to a different list, so it makes sense that one map page would be present in a given site.

Components

The Map Page

To have a map with filterable locations included in your site, create a page using the Map with Content

Column page layout.

While viewing the library the page is to reside in: Activate the Documents tab of the ribbon. Use the drop menu under ‘new Document’ and choose ‘Agency V4 Standard Page’.
In the page creation screen: Enter the Title of the page – this will be the bold title at the top of the page. Change the URL name to fit your page naming scheme. It is expected that this field will auto fill with the Title entry having spaces substituted with dashes. Choose the Map with Content Column page layout. Click ‘Create’
SharePoint will bring you back to the library and folder you were looking at when you chose to create the page. Note: SharePoint will mark the file as ‘New’ The file will be checked out to the creator The file will be in ‘Draft’ status until it is checked in.
The map page will show a default set of information based on what items are in the Map Locations Type. This can be edited, added to or the list items completely changed for the needs of the agency.

The Map Locations list

A Map Locations list is included in each V4 site by default and comes loaded with a default set of list items describing DMV offices, State Parks and Employment Worksource Locations.  The list is viewed easily in the root level of the site by using: Site Actions > View All Site Content and looking at the list section of the site’s root level.

To Reach the Map Locations list

Navigate to the root level of the site: Next to site actions, activate the drop menu under the little folder icon Click the link to the root level of the site.
At the root level of the site: Site Actions > View All Site Content.
Scroll down if necessary to the ‘Lists’ section of the view.

To Edit the Map Locations list

Click the name of the list to open the list and view the list items.
Add a list item Activate the Items tab in the List Tools Ribbon by clicking the word ‘Items’. At the far left of the ribbon, click ‘New Item’.
In the list item editing pane, fill in: Name – Short Descriptive name of the location Address 1 and Address 2 – the physical street address and ste or space number City – city State – Probably OR, but use the two letter Postal abbreviation for the state Zip – the accurate sip code of the location Website – This is a web resource, please find the appropriate web page for the location. Be sure to include a description for assistive technology. Location Type – choose one from the drop menu. The choices here are determined by the items in the Map Location Type list. Latitude and Longitude – these can be found for any address with many free tools online. These need to be filled in if the map is to be accurate. Phone – (###) ###-#### Click ‘Save’
The new list item will take its place in the list. It may not be on the page displaying.
Edit a List Item Navigate to the list as above. Click on the Title of the list item to be edited.
In the small ribbon offered, click ‘Edit Item’
Make the necessary changes being careful to enter accurate information for the best result on the map. Click ‘Save’ The change is saved to the list item and should nearly instantly be updated in the production site.

Delete a List Item List items can be deleted by one of two methods. In the list view: Select the list item by clicking in the box next to the title. Activate the Item tab of the List Item ribbon by clicking the word ‘Items’. In the ribbon, select ‘Delete Item’. SharePoint will ask you to verify the deletion before finally deleting the item.
There is no way to undo a list item deletion. The item must be rebuilt from scratch if it is accidentally deleted.

The Map Locations Type list 

The Map Location Types list populates the Location Type field in the Map Locations list and the filter categories on the Map Page itself. The list resides alongside the Map Locations list at the root of the site. There should ever only be one Map Location Types list in a site collection. Adding to this list, will expand the possible choices in both places, editing list items will make the same change in both places and deleting list items will remove the choices from both places. Removing a list item from this list will also affect the existing filtering of Map Locations on the page. It is not suggested to delete list items from this list. 

To reach the Map Location Types list

Navigate to the root level of the site: Next to site actions, activate the drop menu under the little folder icon Click the link to the root level of the site.
At the root level of the site: Site Actions > View All Site Content.
Scroll down if necessary to the ‘Lists’ section of the view.
Edit the Map Location Type List
Click the name of the list to open the list and view the list items.
Add a list item Activate the Items tab in the List Tools Ribbon by clicking the word ‘Items’. At the far left of the ribbon, click ‘New Item’.
There are only two entries to make and they both must be present Title – The word that will show up in both the Map Locations list and the filter feature in the map page. Icon type – short, but descriptive in case your agency knows how and wants to develop alternate icons. Click ‘Save’. The new item will now show up in the Map Location Type field of the Map Locations list and in the filtering feature of the Map page.
Edit a list item Navigate to the list as above. Click on the Title of the list item to be edited.
In the small ribbon offered, click ‘Edit Item’
Make the necessary changes. Click ‘Save’ The change is saved to the list item and should nearly instantly be updated in the production site.
Delete a list item List items can be deleted by one of two methods. In the list view: Select the list item by clicking in the box next to the title. Activate the Item tab of the List Item ribbon by clicking the word ‘Items’. In the ribbon, select ‘Delete Item’.  SharePoint will ask you to verify the deletion before finally deleting the item.